4.1: Documentation for local authority submission – 20%
- Coordinate technical documentation with the consultants and complete primary co-ordination.
- Prepare specifications for the works.
- Review the costing and programme with the consultants.
- Obtain clients authority, and submit documents for approval.
Commencement of work stage 4.1 follows on the approval of the final Design Development plans and revised cost estimates. Drawings and documentation required by the Local Municipal Authority for drawing approvals needs to be prepared. There are generally specialist consultants that need to issue accompanying documentation that indicates a higher level of design, such as an engineer’s appointment form indicating his scope of work and responsibilities for the project are submitted as part of the building plan document set to the local authority. This information is co-ordinated by your appointed architect.
The documentation required for the submission would include the following:
- Detailed Site Plan;
- Floor and Roof Plans, with all relevant specifications and dimensions;
- Elevations, with all relevant specifications;
- Sections, with all relevant specifications and dimensions; 5 Copies (3 colored in; 2 Black and White) needed of each of the above drawings.
- Submission Documentation and Engineers appointment letter as well as architects appointment letter, SACAP registration letter and compliance with all the new SANS 10-400 documentation (Fenestration calculations, Hot and cold water reticulation, Electrical loading calculation, etc.)
Other information required during this stage can include Estate Review Committee; they require the drawings to go through an internal Design committee review, to ascertain if the design complies with their Estate Design Codes and Aesthetics, this includes:
- An application to attend a design review meeting to discuss the design processes and how the design conforms to their Estate Codes and Aesthetics.
- A full set of drawings needed for municipal submission.
- 3D perspective views showing design to assist with Design review.
4.2: Construction documentation and proceed to call for tenders 10%
- Obtain the clients authority to prepare documents for procuring offers for the execution of the works.
- Obtain offers for the execution of the works.
- Evaluate offers for the execution of the works.
- Prepare contract documentation, and arrange the signing of the building contract.
Documents are prepared to procure offers for the execution of the works. These would include a set of Tender Drawings/ Working Drawings for information, any detailed specifications, all information relating to the site, documentation/ drawings from the engineers and any other specialist consultants, works construction period/ duration of contract and the method of contract agreement being used to appoint the contractor.
Offers are then assessed, and recommendations made on the awarding of the principle building contract, as well as any other appointments, as required with direct contractors or nominated sub-contractors, depending on the complexity.
Contract documentation is then prepared and arrangements made for the signing of the building contract between the contractor and the client.